WE’RE HIRING - Full Time Front Office Lead

About Artisan Family Dental

We are a small, privately owned, family dental practice with a BIG heart. We love children and have a special ability to make them feel comfortable and at ease.

Dr. Karen Cun is a compassionate dentist who believes that informed patients are healthy patients. She goes out of her way to help them see the bigger picture of how oral health is related to their overall health. A graduate of the University of California, San Diego with a degree in Microbiology and from New York University College of Dentistry, where she earned her Doctor of Dental Surgery (DDS) degree, Dr. Cun completed her general practice residency program at the Veterans Affairs Medical Center Dental Clinic.

Dr. Cun is generous with her knowledge - with patients, staff and interns. She ties seemingly unrelated things together in ways that are easy to understand and works with patients to bridge the connection between gum health and cardiac health and or by taking the time to explain how a simple adjustment to one’s dental routine could help offset dental issues brought about by certain medications.

It is THIS level of care, detail and big picture thinking is an integral part of who we are at Artisan Family Dental. And THIS needs to excite you if this is going to be a good fit!


Let’s Make Sure It’s a Great Fit!

Artisan Family Dental is excited to hire someone able to make patients feel at ease coming to the office - someone who believes that a great patient experience is everything! Think of the BEST patient experience you’ve ever witnessed – our aim is THAT! Do you like the idea of finding ONE thing to IMPROVE each day to make our patient experience even better than it was yesterday? Then you may be the right person for the job! Dental-specific experience is appreciated but not required. Customer service experience, however, is required. We have a training program and will help you grow with us and build your dental office abilities.

Because patients are often in fear, pain or both, it is critical that our Front Desk Lead be able to maintain patience and compassion and be able to find ways to be kind and caring. Our aim is to be ATTENTIVE to everyone - patients, vendors, coworkers, even delivery folks and people we see in the parking lot. When on the property, everyone at Artisan Family Dental is the face of the business.


Example of Daily/Weekly Tasks

  • Greet patients, answer phone and maintain full, high quality schedule
  • Proactively schedule, confirm appointments, stay on top of reschedules, maintain related logs and charts, and cultivate an active waiting list for those who want to be seen asap while adhering to scheduling guidelines
  • Make sure new patient paperwork and consent forms are completed - insurance verification and eligibility, breakdown of benefits, pre-authorizations for referrals and follow up with insurance claims
  • Check voicemails and email and receive mail and packages
  • Perform detailed work according to established guidelines and protocols - scan documents, file paperwork, update patient charts and handle lab follow-up
  • Maintain HIPAA manuals and ensure that patient confidentiality is strictly maintained
  • Ensure use of proper correct coding to designate the diagnoses and procedures performed
  • Maintain accounts payable/receivable, mail statements and contact delinquent accounts regarding payment
  • Check form inventory and restock forms and maintain/reorder office supplies
  • Maintain Artisan Family Dental Book of Standards & Operations
  • Maintain staff personnel records

Sound Like A Good Fit For You? If so, please continue - we would LOVE to hear from you!


Required Schedule, Experience and Abilities

  • Full time employment - 5 day work week Monday - Friday + one Saturday every month. Hours 8:45am- 5:00pm with occasional availability as early as 8:15am - part time positions will NOT be considered.
  • Minimum of 2 years customer service and office experience and able to learn quickly.
  • Known for having a kind, approachable manner and clear, friendly speaking voice.
  • Computer Skills - Word, Excel and Outlook with accurate, mid-speed keyboarding.
  • Ability to handle multiple tasks through completion on a deadline while multi-tasking with ease, use office systems already in place and follow instructions.
  • Naturally pro-active, highly organized and self motivated team player - great phone etiquette, excellent follow through, communication skills and a professional appearance.
  • Enthusiastic, positive attitude and strong character traits: punctuality, integrity and honesty.
  • Warm, engaging and compassionate with a genuine appreciation for the wellbeing of all people.
  • Passionate about great customer service and providing patients with compassionate, attentive care that goes BEYOND the expected - Regularly Exceed Patient Expectations for Service.
  • Sincere, hard worker with an intense desire to set and exceed goals and be held accountable.
  • Foresight - the ability to anticipate what is needed BEFORE it is needed and see ways to create ways to improve the patient experience and office work-flow.
  • Able to adopt a “confidential speaking tone” with patients and staff and very comfortable making eye contact when speaking.
  • Able to make a cheerful, helpful and compassionate first-impression and able to give full attention when speaking to patients and collogues alike - a genuinely patient and generous disposition is required both in-person and on phone at all times.

Additional Experience a Plus - Not Required

  • Dental/medical office experience.
  • Hands-on experience with dental/medical insurance - verification, fee schedules, EOB's, etc.
  • 1 yr experience using Easy Dental.
  • Experience using other dental "software” like Dentrix, Open Dental, SoftDent, or Eaglesoft.
  • Experience with handling adherence to laws and regulations regarding employment, affirmative action, safety, drugs, medical waste disposal, and workplace safety.
  • Ability to maintain accounts receivable equal to or less than one month’s production.

Take the Next Step

If you think your skills match our needs... in order to be considered for an interview, please complete and submit the form below. This position is available immediately and we will contact you within 2-4 business days if we would like to schedule an interview. In the event of an interview, please be prepared to immediately forward your resume and 3 professional references - Name, title, name of the practice/company, contact phone number and email address. We look forward to meet you!

Please Note: Background checks will be conducted for potential candidates and our professional dress code prohibits visible tattoos and facial piercings. We do not provide health insurance.


CONTACT FORM

  • Yes No
  • I confirm that I meet the Required Schedule, Experience and Abilities for this front desk position

Artisan Family Dental 6140 Camino Verde, Suite J
San Jose, CA 95119

Phone: 408-227-5058

Office Hours Monday to Thursday - 9:00 am - 5:00 pm
Friday to Sunday - Closed

Dr. Karen Cun, DDS CA Dental License # 51568

Copyright © Artisan Family Dental.

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